DEPARTMENT OF CORRECTIONS

LABOR MANAGEMENT COMMITTEE

BY-LAWS

 

DECEMBER 21, 2004

 

1.                  MEMBERSHIP:

 

A.                 The Labor Management Committee shall be made up of representatives comprised of the following:

 

1)                  Twelve (12) management personnel appointed by the Deputy Commissioner.

2)                  Members of the existing AFSCME Corrections Policy Committee Board and/or AFSCME staff.

 

B.                 There will be no alternates for members’ attendance at meetings.

 

C.                 Vacancies occurring on the committee will be filled by appropriate representative personnel.

 

II.                 COMMITTEE OFFICERS:

 

A.                 Co-Chairs (one union, one management).

 

B.                 Co-Chairs will serve for 12-months beginning with the first meeting following January 31, 1998.  To be Co-Chair, the member must have been on the committee at least one-year, except initial year of the committee.

 

C.                 Co-Chairs will be approved by consensus of the committee.

 

D.                 Duties – Co-Chairs:

1)                  Solicit agenda items from committee members and finalize agendas.

2)                  Distribute agenda to committee members at least one-week prior to the meeting.

3)                  Conduct and facilitate meetings.

4)                  Review and sign unapproved minutes for distribution.

5)                  Post or distribute approved minutes.

6)                  Arrange for meeting rooms.

 

E.                  Committee support staff – duties:

                                              1)                    Recording of minutes will rotate between labor and management based on location of meeting.

                                              2)                    Type unapproved minutes and distribute to committee members after Co-Chair review.

                                              3)                    Provide support for Co-Chairs.

III.               TERMS OF MEMBERSHIP:

 

A.                 Members will be chosen and may be rotated by respective groups.

 

IV.              MEETING OF THE COMMITTEE;

 

A.                 The committee shall meet on the third Tuesday of each month in the afternoon from 1:00 – 3:00 p.m.

 

B.                 Each meeting shall normally be limited to two (2) hours in length and start promptly at the designated hour.

 

C.                 Only members of the Labor Management Committee may attend meetings.  Non-members will be allowed to attend only upon approval of the Co-Chairs.

 

D.                 Modifications of the meeting dates, places and times can be made by the agreement of the Co-Chairs.

 

E.                  Meetings will be held at alternating sites.

 

V.                 QUORUM:

 

A.                 In order to conduct business, a quorum must be present.  A quorum shall consist of twelve (12) members including representation of each group and one of the two Co-Chairs.

 

B.                 If a member is unable to attend a meeting, a Co-Chair shall be contacted.

 

VI.              COMMITTEE ACTION:

 

A.                 Actions by the committee will be by consensus of the quorum.  Only committee members can participate in consensus decision-making.

 

B.                 Recommendations and actions are not binding.  However, all parties recognize and accept the importance given to actions arrived at through discussion and consensus.

 

C.                 The committee is not a collective bargaining forum, and, as such, has no authority to modify the terms of the collective bargaining agreement between parties.  However, committee recommendations can be forwarded to negotiators for consideration and incorporation into the collective bargaining process.

 

D.                 The Labor Management Committee may form subcommittees.

 

 

 

VII.            AGENDA:

 

A.                 A tentative agenda for the next meeting will be established at the end of each meeting.  The finalized agenda for the meeting will be set at least one-week in advance of the meeting.

 

B.                 The agenda will identify the topic, approximate time allotted for discussion and the member(s) responsible for organizing information relative to the agenda topics.

 

C.                 At the beginning of each meeting, the Co-Chair presiding will ask for any additions/changes to the agenda.  Co-Chair approval is necessary for any additions/changes to the agenda.

 

D.                 Agenda items requiring additional discussion, study or information may be continued at a future meeting or assigned to a sub-committee.

 

E.                  In addition, the Labor Management Committee may identify and invite resource persons for a topic on the agenda.  Upon invitation, the resource person may participate in the discussion and resolution of the issue with the final action taken by the Labor Management Committee.

 

VIII.         EVALUATION:

 

A.                 The Labor Management by-laws, mission statement and norms of behavior documents will be reviewed in November of each year.

 

IX.              COMPENSATION:

 

A.                 Meetings will be conducted during normal business hours.

 

X.                 AMENDMENTS TO BY-LAWS:

 

A.        Any changes to these by-laws may be proposed at any Labor Management Committee meeting and shall be approved by consensus of quorum.