MINNESOTA CORRECTIONAL FACILITY – [ ]

GUIDELINES FOR ADDRESSING TARDINESS AND FAILURE TO REPORT TO WORK

Punctuality and attendance of employees is essential, particularly in a facility operating 24 hours per day. Repeated tardiness or no call/no shows shall not be tolerated and shall subject the employee to progressive discipline.

TARDIES – Definition: Employee comes to work after the designated start of shift yet reports for duty within the first 15 minutes of his/her shift OR calls in before the start of his/her shift and states he/she will be in to work but will be late.

· Management has the right to expect employees to notify the Watch Commander, or their immediate supervisor, as applicable, if they will be late and provide an explanation as to why they are reporting late and state the time they will be reporting.

· If determined by the supervisor, in conjunction with the Administrative Team and Institution Head, to be an authorized absence due to unforeseen emergency, the employee will be allowed to use appropriate accrued leave, if available.

The employee will have three (3) calendar days to provide additional information and/or documentation regarding the absence if he/she would like the tardy to be considered an unforeseen emergency.

· An employee considered tardy, will be docked for time not worked in the event time not worked exceeds 5 minutes. Less than 5 minutes tardy will be considered di minimis for pay purposes only.

· Any tardiness incident, unless determined to be an authorized absence, will result in corrective measures as listed below. The following is a guideline for action to be taken in the event of tardiness:

1st Incident No action - unchallenged 5^th Incident One-day suspension

2nd Incident Supervisory Conference (Documented) 6^th Incident Three-day suspension

3rd Incident Oral Reprimand 7^th Incident Five-day suspension

4^th Incident Written Reprimand 8^th Incident Discharge

For each 3-month period of no tardiness, the employee will drop to the next lower level in the progression.

NO CALL/NO SHOW – Definition: Employee fails to call in within the first 15 minutes of the start of their shift indicating they will be tardy, reports to work after the first 15 minutes of the start of their shift with no advance notice of their tardiness OR fails to report to work for an assigned shift.

• An employee, who is a “No Call/No Show” for a shift, shall have three (3) calendar days following the date of return to work to provide additional information regarding the absence. The employee will receive “no pay” for all time within the no call/no show period until required documentation is submitted and there is an approval to use appropriate leave.

• Three (3) consecutive days of failing to report to work, with no supervisory contact and no subsequent documentation of an authorized absence due to unavoidable circumstances, shall be considered job abandonment and treated accordingly.

• If determined by the supervisor, in conjunction with the Administrative Team and Institution Head, to be an authorized absence due to an unforeseen emergency, the employee will be allowed to use appropriate accrued leave, if available.

• Any incident of a employee failing to report to work, unless determined to be an authorized absence, will result in corrective measures as listed below. The following is a guideline for action to be taken in the event of a no call/no show:

1^st Incident Supervisory Conference (documented) 5^th Incident Three-day Suspension

2^nd Incident Oral Reprimand 6^th Incident Five-day Suspension

3^rd Incident Written Reprimand 7^th Incident Discharge

4^th Incident One-day Suspension

All other discipline that is currently in the employee’s file will be considered and could result in a higher level of discipline than outlined above.

As applicable, appropriate contract provisions will provide guidance regarding how hours of work are set and these Guidelines are applied.